MFP Layered Security & Its Importance in Today’s Business Environment

With the growing prevalence of cyber threats, securing every endpoint on a network, including Multifunction Printers (MFPs), is no longer optional. Businesses face significant risks as every connected device is susceptible to cybersecurity vulnerabilities, and MFP’s are no exception. Modern MFPs, while primarily used for basic print jobs, can also be gateways to an enterprise’s most sensitive information. Hackers can exploit unsecured MFP devices to spread ransomware, cause data breaches and move laterally within an organization’s network. Both internal and external threat actors can cause harm, sometimes unintentionally.

The Security Problem for Businesses

According to a survey conducted by Quocirca, 61% of respondents reported at least one print-related breach in one of the five primary vulnerabilities:

• 44%were due to documents being scanned

• 18%involved MFPs being hacked

• 50%of print jobs were intercepted

• 48%experienced hard drive theft or unauthorized access

• 47%were due to unclaimed print jobs in the exit tray, exposing sensitive information

Only 19% of IT decision-makers are completely confident in the security of their printing infrastructure. As cyberattacks continue to rise, securing the print infrastructure both in office and home environments must be a strategic priority. Fortunately, there are technologies specifically designed to address the risks associated with MFPs.

MFP Layered Security Maturity Approach

To mitigate potential risks to MFP devices and the information they handle, it’s important to understand the key areas that need addressing. Konica Minolta has developed an MFP Layered Security Maturity Model. This model starts with device security and progresses to document-level security, culminating in comprehensive monitoring to ensure security throughout the MFP’s lifecycle. This approach helps organizations understand potential threats and assess their current MFP security posture.

Securing the Modern Workplace

Consider your smartphone: most people enable security features like PINs, biometric fingerprints or facial recognition to safeguard personal information. Similarly, MFPs, which handle sensitive data daily, deserve the same level of protection. While MFPs can significantly enhance productivity, poor security can turn them into cybersecurity liabilities.

Changing the Approach to MFP Security

Today’s customers expect more than just top-notch technology; they also demand robust security against evolving threats. By addressing MFP vulnerabilities, we can exceed these expectations and position ourselves as trusted advisors in a world where data security is paramount.

Developing a Printer Security Strategy

Printer and MFP security must be part of a holistic strategy that combines tools, technologies, tactics, and practices. CISOs and CIOs need to collaborate with technology partners like Konica Minolta to develop robust MFP security strategies that integrate seamlessly with the organization’s overall security framework.

In Conclusion

Modern MFPs are connected devices susceptible to similar security threats as other enterprise endpoints. Failing to protect them can lead to data breaches and costly compliance fines. Enterprises must stay vigilant to MFP security risks and mitigate them with best practices and robust technology.

Cybersecurity is incomplete without robust MFP security. As hackers continuously search for weak links, businesses need layered security to defend against cyberattacks and enhance cyber resilience. While securing endpoints like laptops, desktops and mobile devices, businesses must not overlook their MFPs. Today’s MFPs are more than just copiers or printers; they are internet-connected devices capable of receiving, storing and sharing files. Because they are connected to corporate networks, MFPs can be high-value targets for hackers.

Don’t leave to door open!!! Learn more about Konica Minolta’s data and device security solutions here.